Your email signature is part of how clients and partners experience your company. A consistent template presents your logo, contact details, and company information clearly, regardless of which employee sends the message.
Company Email Signatures uses Exclaimer to manage signatures centrally and apply them on the server. Employee details are synchronized with Microsoft 365 or Google Workspace, while the layout is managed in one place. NC Software Engineering helps you select a suitable plan and offers initial configuration within an agreed scope.
When signatures are configured individually, changes to logos, job titles, and contact details need to be made in multiple places. This makes it harder to maintain accurate information and a consistent layout.
Centralized management helps apply approved elements consistently across the team. Changes to company branding or contact details no longer require each employee to edit their own signature template.
Logos, colors, and fonts are organized in a shared Brand Kit. Signatures use an approved layout that is managed centrally.
Names, job titles, and contact details are populated from your Microsoft 365 or Google Workspace directory. Available fields and photos are mapped to the template during configuration.
The signature is added as outgoing messages are processed, without relying on a local Outlook template. With the appropriate mail flow configuration, this covers messages sent from desktop, mobile, and webmail clients.
Standard and Pro support different templates and rules for selected groups and recipients. Departments can include relevant information while maintaining a shared corporate identity.
The NC Software Engineering signature shown here illustrates how brand elements, contact details, and links can be organized within a single layout. It is a visual example, not a specification of every feature included in a particular plan.
During implementation, the layout and content are tailored to your company’s identity and approved resources.
A signature can include a regular link to your company’s survey or feedback form. Pro also offers a Customer Thermometer integration for one-click surveys. Destination resources, required configuration, and the terms of using the integration are agreed separately.
Include a link to an approved review page, such as your company’s Google or Facebook profile. Feedback capabilities are planned around the selected license and the configuration required.
Use a signature banner to highlight a current service, event, or campaign. Standard and Pro offer scheduling capabilities without requiring employees to update their signatures individually.
Pro supports content from compatible social channels. This provides an additional route to company posts, with the specific connections and settings agreed during implementation.
A QR code makes it easier to access a selected company resource. QR links are available in Standard and Pro, while digital contact cards in vCard format are available in Pro.
The solution connects to Microsoft 365 or Google Workspace and uses employee directory data to populate signatures. Server-side deployment requires outgoing mail flow configuration; it does not require moving your mailboxes to a different provider.
Optional initial configuration by NC Software Engineering includes:
Additional templates, photography, ongoing campaign banner production, and survey or social content connections are not included in the initial configuration. Additional work and ongoing service arrangements are agreed separately.
Starter — for companies that need one template, shared brand elements, and centrally applied signatures.
Standard — recommended for business — for teams with multiple departments and a need for additional templates, rules, and scheduled campaigns.
Pro — for organizations that need extended capabilities for company content, feedback, and interaction analytics.
See application plans and pricing for a detailed comparison. Optional initial configuration costs €100 excluding VAT. Licenses can also be purchased without this service.
Orders placed by December 31, 2026 qualify for a 5% license discount. The discount does not apply to initial configuration.